Hello everybody,

I’m looking for a password manager that I can share with the three other associates in my company. I often hear people around here talk about KeePass and Bitwarden, but I found several different options for each and I’m not sure how to choose. I’m not that tech-savvy : our main focus is stone and low-carbon construction, and my personal passion is understanding what happens when a joint between stones fails…

Our needs are :

  • We share several accounts that use a common email address. When a password is changed, it needs to be updated automatically for everyone.

  • We also have individual accounts. It’s not an issue if other associates can see those passwords, as they’re strictly for professional use.

  • We need the passwords to be synchronized across devices, so we’re willing to pay for a suitable solution.

Any help is welcome !

Edit :

First, thanks for all the answers.

After reading all the contributions I realised that for the moment we need something that works out of the box as we don’t have a freelancer to help us anymore. When we find one we will consider changing the password manager, and many other things !

I will try to make a table with the pro and cons of the various solutions I will study from now on and to post it here.

So with all the insights my new criteria are :

  • various vaults (one shared, and individual ones),
  • Probably european,
  • Low maintenance : works out of the box, synchronised by the provider (for the moment)

again, thanks a lot. I’ll keep you updated

Edit 2 :

I made a comparison table of the solutions hosted by the provider analysed so far :

Name Proton Pass 1Password Padloc Bitwarden Dashlane Passbolt
Essentials Business Team Team business
Shared vault Yes Yes Yes Yes Yes Yes
Company location Switzerland Canada Germany US France Luxembourg
Company server provider Proton Amazon DigitalOcean Microsoft Azure Amazon GCP (google)
Open source Yes Not clear Yes Yes Partially yes
Linux client Yes Yes Yes Yes No yes
Price / user 4.99 € 6.99 € 3.49 € 4.00 € 6.00 € 4.5€

To be clear, I don’t use linux… yet. But I will probably not use it at work before a long time

Edit 3 : I updated the table with passbolt.

Passbolt enterprise is hosted in their own server, but the business version is hosted by google

  • jnod4@lemmy.caEnglish
    3·
    2 days ago

    Ehm how about everyone has their own outlook business account and then y’all just share an alias? Or just use forwarding or sth?

    • chillpanzee@lemmy.mlEnglish
      2·
      2 days ago

      Sorry, I wasn’t as clear as I thought… I’m not suggesting they all share their individual email accounts. I’m saying that the need to share login credentials for all sorts of online accounts is pretty common and hard to fully avoid. Aliases work fine for that sort of thing, but you are still sharing credentials to a common account, and it’s still a massive PITA for 2FA.

      • Sirius006@sh.itjust.worksOP
        1·
        2 days ago

        Well… We also have some bad practices that I need to fix. For some providers, the login is one of our email addresses and everyone uses it. We also share email accounts but we were not really meticulous so far… I’ll change that.

        So we need a password manager with shared vaults as well as individual vaults.

        • chillpanzee@lemmy.mlEnglish
          2·
          1 day ago

          I use bitwarden. My non techi family has also embraced it. I thinknits quote good and reasonably priced.

          I’ve used Dashlane and 1password in the past, and I prefer Bitwarden. But probably several commercial options get it done.

          I’m not sure keepass will deliver the works everywhere simplicity you probably need.