Hello everybody,

I’m looking for a password manager that I can share with the three other associates in my company. I often hear people around here talk about KeePass and Bitwarden, but I found several different options for each and I’m not sure how to choose. I’m not that tech-savvy : our main focus is stone and low-carbon construction, and my personal passion is understanding what happens when a joint between stones fails…

Our needs are :

  • We share several accounts that use a common email address. When a password is changed, it needs to be updated automatically for everyone.

  • We also have individual accounts. It’s not an issue if other associates can see those passwords, as they’re strictly for professional use.

  • We need the passwords to be synchronized across devices, so we’re willing to pay for a suitable solution.

Any help is welcome !

Edit :

First, thanks for all the answers.

After reading all the contributions I realised that for the moment we need something that works out of the box as we don’t have a freelancer to help us anymore. When we find one we will consider changing the password manager, and many other things !

I will try to make a table with the pro and cons of the various solutions I will study from now on and to post it here.

So with all the insights my new criteria are :

  • various vaults (one shared, and individual ones),
  • Probably european,
  • Low maintenance : works out of the box, synchronised by the provider (for the moment)

again, thanks a lot. I’ll keep you updated

Edit 2 :

I made a comparison table of the solutions hosted by the provider analysed so far :

Name Proton Pass 1Password Padloc Bitwarden Dashlane Passbolt
Essentials Business Team Team business
Shared vault Yes Yes Yes Yes Yes Yes
Company location Switzerland Canada Germany US France Luxembourg
Company server provider Proton Amazon DigitalOcean Microsoft Azure Amazon GCP (google)
Open source Yes Not clear Yes Yes Partially yes
Linux client Yes Yes Yes Yes No yes
Price / user 4.99 € 6.99 € 3.49 € 4.00 € 6.00 € 4.5€

To be clear, I don’t use linux… yet. But I will probably not use it at work before a long time

Edit 3 : I updated the table with passbolt.

Passbolt enterprise is hosted in their own server, but the business version is hosted by google

  • LedgeDrop@lemmy.zip
    31·
    2 days ago

    I use 1Password at work. It pretty much ticks your boxes. With 1Password, a collection of passwords are referred to as a vault.

    • you can share passwords, either permanently or temporarily (and even with people outside of your company).
    • vaults can be shared with people in your company (so you just add all your secrets to the vault)
    • by default each person get a “personal vault”, which is not shareable (but you can temporarily share secrets in the vault, if you want too).
    • nobody can read the content unless you share it with them (or one of your client apps gets exploited)

    As the OP mentioned, it “just works” with everything.

    My only gripes with it is that it’s a bit cumbersome to log into the website (you basically have two passwords, plus mfa)… but if you’ve got the browser extension installed, it’s painless. The other gripe I have is, it’s tricky to have an overview of what passwords/vaults already exist. So, if you have enough people, it’s inevitable that passwords will be accidentally duplicated - and no one will have a clear idea what was duplicated and who has access to it (unless you’re a member/owner of a vault).

    You mentioned you wanted something “hands-off”, I think that after the initial setup, you’d get just that.